Objects of the League
- 1. To advance, control and promote the game of eight ball.
- 2. To develop the game of eight ball to its fullest potential on Kangaroo Island.
- 3. To consider and deal with all matters submitted by the League and its members.
- 4. To promote fraternal feelings amongst all eight ball players and co-operate with all kindred bodies, associations, leagues and councils to the ultimate betterment of eight ball.
- 5. To establish a fund/s for the purpose of paying for all expenses incurred in the running of the League, purchasing trophies, sending delegates and or players to inter league/association matches or council meetings, and the purpose or lease of land or premises to be used as League Headquarters where convenient, and the up keep of the same. If upon liquidation of the League any surplus funds or assets shall not be directly or indirectly be distributed to the members, except as a boni fide compensation for service rendered or expenses incurred on behalf of the League. Any remaining funds shall be distributed to active clubs affiliated to the League.
- 6. Boundaries of the League shall be the whole of Kangaroo Island.
- 7. Executive meetings to be held quarterly at a minimum, or as deemed necessary by the executive committee and to be held at venues as determined by the executive committee. (amended September2008)
Members
The members of the league shall be the members of such Eight Ball or Social Clubs in control of Eight Ball Teams
within the boundaries of the League which are registered and prescribe fees to the League.
Duties and powers of the committee
- 1. The affairs of the League shall be managed by a committee comprising of the following, President, Vice President, Secretary, Treasurer and two committee persons. Nominees for committee to be lodged in writing and to be in the hands of the Secretary at least 28 days prior to the Annual General Meeting. Club Secretaries shall be notified of nominations 14 days prior to the Annual General Meeting. Where there is a shortfall of written applicants oral nominations will be accepted from members at the Annual General Meeting.
- 2. Members of the committee shall hold office for one year, with the exception of President and Secretary who shall hold office for two years. All shall be eligible for re-election if nominated. At each Annual General Meeting on all even years all positions with the exception of the President shall be declared vacant. At each Annual General Meeting on all odd years all positions with the exception of the Secretary shall be declared vacant.
- 3. Casual vacancies in any office may be filled by the committee. A person appointed to fill such a vacancy shall hold office until the next Annual General Meeting.
- 4. Life members are invited to all meetings with the right to vote.
- 5. Sub committees shall be formed as necessary to ensure the efficient running of the League. Any such committee to be under the direction of the Executive Committee. Each sub committee to consist of a chair person, secretary and at least one other member.
- 6. The President and Secretary shall be ex-officio members of all sub committees.
- 7. The committee may from time to time make or rescind by-laws inconsistent with the constitution.
- 8. The committee shall:-
- A. Manage and control all matters in connection with competition and provide prizes in connection therewith.
- B. Deal with all correspondence of the League.
- C. Hold enquiries into and make decisions in connection with all disputes, protest and all matters referred to it.
- D. Form regulate and control all divisions of the League and determine which clubs and teams shall play in such divisions as necessary.
- 9. The committee may reprimand, fine suspend or expel any member or team for conduct which in its opinion will bring discredit to the League, provided that such team of member be summoned by at least seven days notice to attend the meeting of the committee at which it is proposed to take any such action and that before the committee shall reach any decision the team or member shall be given the opportunity to make a statement in their defense. All clubs to be notified of the committee’s decision.
- 10. The decision of the committee as to the interpretation of any rule to be final.
- 11. The Executive committee shall have the power to decide any matter of business not provided for in the by-laws made here under and every ruling of the committee shall be submitted to a Delegates Meeting called for that purpose, and that such meeting may confirm, reverse or vary any such ruling. (amended September 2008).
- 12. The committee shall have the power to decide any matter of business not provided for in this constitution made here under and every ruling of the committee shall be submitted to the Annual General Meeting, or Special General Meeting called for that purpose, and that such meeting may confirm, reverse or vary any such ruling. (amended September 2008)
Duties of Officers
- 1. PRESIDENT – The President shall preside at all meetings of the League, and all committee meetings, and all other meetings which require his/or her presence, and shall ensure that business is conducted in a proper manner. The President at his/her discretion call special meetings to ensure the well being and efficient running of the League. The President shall have a casting but not a deliberate vote on any such matters where a vote is required.
- 2. VICE PRESIDENT – The Vice President shall assist the President in his/her duties and in the absence of the President at any meeting the Vice President shall preside and conduct business. The Vice President while acting as the President will have the voting rights of the President.
- 3. SECRETARY – The Secretary shall attend and take minute at all meetings, receive shall correspondence and to submit to the committee. The Secretary shall answer all correspondence subject to the committee decision. The Secretary shall in conjunction with the recording Officer organize all fixtures and tournaments.
- 4. ASSISTANT SECRETARY – The Assistant Secretary shall in conjunction with and in the absence of the Secretary conduct all of the duties as set out in the description of the Secretary.
- 5. TREASURER - The Treasurer shall:
- A. Receive all Monies and issue accurate receipts for same.
- B. Pay all monies into League bank account.
- C. Submit a report at each committee meeting.
- D. Submit an annual statement at the Annual General Meeting.
- E. Keep correct books of accounts.
- F. Verify and sign annual statement of accounts.
- G. Carry out other duties as directed by the committee.
- 6. COMMITTEE PERSON – The committee person shall attend all committee meetings and carry out all duties as directed by the Executive Committee.
Subscriptions
- 1. The Annual team registration shall be determined by the Executive Committee and notify all clubs 28 days prior to the closing date for team nominations for the ensuing year.
- 2. Player registration fees shall be determined by the Executive Committee.
- 3. Team and player registration fees shall be payable by the nominated closing date.
- 4. Addition players may be registered with the secretary throughout the year.
Voting Rights
(Added September 2008)
- 1. All registered players from the preceding year shall have one vote at an AGM or Special General Meeting.
- 2. Teams who register for an upcoming season by the allotted time shall have the right for one vote at a Delegates meeting
Non Attendance
- 1. Non attendance at three consecutive meetings by committee members without written apology shall render them being dismissed from the committee.
- 2. Non attendance of delegates at a delegates meeting shall render their team/club liable to be fined in such a way determined by the Executive Committee.
Meetings
- 1. The Annual General Meeting shall be held within one calendar month of the end of the Leagues Financial Year at a date set by the Executive Committee, and shall be summoned by written notice to all affiliated clubs and posted not less than one calendar month prior to the meeting. The accidental omission to give notice to any club shall not invalidate the meeting.
- 2. The agenda for the Annual General Meeting shall be as follows:
- A. Minutes of the last AGM and special meetings held during the Leagues year.
- B. Receive annual Reports from Committee.
- C. Receive Treasurers Report of accounts and balance sheet for the year.
- D. Receive Auditors report.
- E. Declaration of vacancies of officers as set out within, and welcome new Committee.
- 3. The Financial year for the League shall be from the 1st of September to the 31st of August of each calendar year.
Special General Meetings
Special General Meetings are to be convened to deal with any constitutional or
Executive Committee inconsistencies or conflicts. (added September 2008)
- 1. A Special General Meeting of the League may be convened at any time upon the direction of the President or the committee, or shall be convened within twenty one days after receipt by the Secretary of a requisition in writing and signed by not less than ten financial members, who in the requisition state the object of business to be dealt with at such a meeting. No other business shall be dealt with at such a meeting. Fourteen days notice shall be given to all affiliated clubs by the Secretary, but accidental omission to give notice shall not invalidate the meeting
- 2. Each financial member of the league shall have the right to one vote at an AGM. (amended September 2008)
Delegates Meetings
- 1. Each team registered with the League shall appoint one representative to vote for the team at delegates meetings. Any representative shall attend such meetings either in person or by means of a proxy who shall be nominated to the Secretary prior to the meeting. Attendance of a representative at a delegates meeting is compulsory and non-representation of any team will render the team liable to a fine as set out by the Executive Committee.
- 2. Delegates meetings may be called by the Executive committee at any time to decide upon any competition rules or By-Law additions or changes. (amended September 2008)
- 3. Each delegate attending delegates meetings shall entitled to one vote.
- 4. Any person may attend a delegates meeting but only an appointed representative or the committee shall have the right to vote.
- 5. The President shall preside at all meetings but if he/she is not present within five minutes of the specified time for the commencement the Vice President shall preside, if neither the President or Vice President are present then any other officer may be nominated to take the chair for that meeting.
Quorums
Fifteen members at an Special General Meeting shall constitute a quorum.
The Committee shall hold meetings once monthly at venues as it finds convenient, fifty percent plus one of
the committee shall form a quorum for committee and delegates meetings. (amended September 2008)
- 1. Nine members at an Annual General Meeting shall constitute a quorum.
- 2. Fifty percent plus one of the committee shall form a quorum for the Executive committee.
- 3. Seventy five percent of the registered team delegates will form a quorum for a Delegates meeting
Life Membership
Life membership may be recommended by the Executive Committee. Recommendations must be voted on by all members present at the Annual General Meeting. The guide lines for member eligible for consideration of life membership is; a member who has outstanding and continuous service to the game of Eight Ball within the League for a minimum of ten years. Nominations for life membership can be lodged through the League Secretary in writing and can only be ratified at an Annual General Meeting.
Playing Rules
- I. To be consistent with current World Eight Ball Rules.
- II. Doubles and Singles Competitions;
- 1. Players playing as a team may converse with each other throughout the game. Any other outside conversing with another team member or any other person not being part of “the team” playing in the frame in progress, shall be regarded as coaching and rules to apply in consistence with “World Rules” in regards to coaching.
- 2a. When a player is not present for the next game in progress, and it is deemed that players turn to break that player shall be given FIVE MINUTES to be at the table for his/her shot at which shot time shall commence, once shot time has reached one minute two visits to be awarded to the next player up with all relevant rules to apply.
- 2b. If a player not present for game in progress whose turn is not deemed to break a time of FIVE MINUTES shall be allowed after which the game must commence and shot time to begin, when the absent players turn is up normal time foul to apply if that players shot is not played. The named player on the team sheet is to play in the position as named and cannot be substituted for another player.
- 2c. If a player has notified his captain that he/she shall be late for a game, upon agreement between the two captains games may be played around the late players game to compensate, i.e. late player is named in third doubles, general play to continue until late player arrives by starting single games.
- 2d. If a late player as in (BY-LAW II. 2) c.) has not arrived by the time his/her singles games is up that players singles game is to be forfeited only after such time has elapsed as described in (BY-LAW II. 2) a.).
- 2e. Once a late Players singles game has been forfeited any unplayed doubles games must also be forfeited. Thus meaning if a late player is in doubt as to whether they will make it on time the decision to play the doubles game in question a player short as in (BY-LAW II. 2) a.) and (BY-LAW II. 2) b.) may only be made prior to the game proceeding that players game ending. Or if the late player is not named in the singles the decision must be made prior to the third game of singles ending. Otherwise any such game shall be deemed to have been forfeited.
- 3. Forfeited games.
- a. Any games forfeited shall be treated as a win only and balls not to be counted as a forfeited game cannot attract percentage. Registration of such games shall be treated as if won with both players on the black.
- b. Doubles Format Competition: The forfeiting team will receive a 6 – 0 loss with the winning team being awarded a 6 game win.
- c. Singles Competition Format: (Amended 25/10/07)
- 1. The team being forfeited to shall receive 50% plus 1 of total games played. (In the case of the 13 game comp this will be a 7 – 0 win)
- 2. MVP points for a match won by forfeit shall be awarded only if the team sheet has been completed and all playing fees paid. One win only will be awarded each player on the completed team sheet. Balls won by will not be awarded.
APPENDIX 2
BY-LAWS
- I. Minor Round Venues
- 1. Minor Round venues shall be played on a home and away basis, which shall consist of two rounds in which each team plays each other twice, once at each teams home venue and once at the opponents home venue where possible.
- a. If a shorter season is to be played teams may play each other less than twice.
- 2. There can only be 2 teams per table able to register for a season. (amended September 2008)
- II. Finals Venues
- 1. (Amended 25/10/07) Finals games shall be held on the following basis.
- a. Elimination Final: Higher finishing team to have choice of venue.
- b. Qualifying Final: Higher finishing team to have choice of venue.
- c. Preliminary Final: Higher finishing team in minor round to have choice of venue. (amended 4/5/08)
- d. Grand Final venue to be programmed on an alternating basis.
- e. In the case that there are more venues than Finals a bye shall follow the Grand Final.
- In the case that there are less venues than finals, the team hosting the Grand Final may also host the Elimination Final. i.e.(3 venues)
- III. Finals Qualification
- a. A player must have played a minimum of three games for a team to qualify to play in finals matches.
- b. A player may not qualify for more than one team in any one season.
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